Introduction

Establishing a Private Limited Company in India is merely an initial step. After incorporation, the company has to perform a series of legal and regulatory activities within a stipulated time frame. These are referred to as post-incorporation compliances and are the key to maintaining your business legally valid and functional. The Private Limited Company Post-Incorporation Checklist is a critical guide that ensures that all statutory requirements are satisfied within time.

This detailed guide by Lawfinity takes you through all the compliance obligations — from conducting board meetings to filing required forms — and keeps you on the correct side of the law while fulfilling ROC Compliance Requirements After Company Registration.

WHAT IS POST-INCORPORATION COMPLIANCE?

Post-incorporation compliance is the obligatory legal, procedural, and regulatory process a Private Limited Company has to undergo after incorporation so that the company may start functioning legally.

The Private Limited Company Post-Incorporation Checklist addresses these steps towards maintaining continued corporate governance and complete ROC compliance.

LEGAL BASIS – KEY SECTIONS OF THE COMPANIES ACT, 2013

Pivotal provisions under the Companies Act, 2013 governing post-incorporation compliances are:

Section 12 – Registered office of company
Section 139 – Appointment of first auditor
Section 173 – Board meetings
Section 10A – Declaration for commencement of business
Section 56 – Issuance of share certificates
Section 88 – Statutory registers maintenance
Section 92 & 137 – Annual return and financial statements filing

These legislative provisions are the basis of the Private Limited Company Post-Incorporation Checklist and specify all ROC Compliance Requirements After Company Registration.

TIMELINE OF IMMEDIATE COMPLIANCE TASKS (FIRST 30-60 DAYS)

The following jobs need to be done immediately after incorporation.

Hold First Board Meeting (within 30 days)

The first board meeting should be conducted by a company within 30 days from the date of incorporation to address essential operational and compliance matters.

Appoint First Auditor (within 30 days)

The Board of Directors is required to appoint the initial statutory auditor of the company within 30 days from the incorporation date.

File for Registered Office Intimation (Form INC-22)

If the address of the registered office is not finalized upon incorporation, the company is required to file Form INC-22 within 30 days.

Open Company Bank Account

Opening a bank account in the name of the company is required for depositing share capital and facilitating business transactions.

Declaration of Commencement of Business (Form INC-20A)

Form INC-20A is to be filed within 180 days in order to verify the receipt of subscription money and start business legally.

Each of these is an immutable part of the Private Limited Company Post-Incorporation Checklist, guaranteeing appropriate alignment with ROC Compliance Requirements After Company Registration.

OTHER IMPORTANT POST-INCORPORATION TASKS (WITHIN 60-180 DAYS)

These are the necessary steps after the initial compliance measures.

Issuance of Share Certificates

Share certificates are required to be issued to shareholders within 60 days from the date of incorporation or allotment.

Payment of Stamp Duty on Share Certificates

Stamp duty should be paid according to relevant state laws within 30 days of allotment of share certificates.

Maintain Statutory Registers & Records

Member Registers, Director Registers, Share Registers, Contract Registers, and Charge Registers should be kept from day one.

Letterhead, Company Name Display & Corporate Identity Number (CIN)

All official communications should incorporate the full name of the company, registered office, CIN, and other vital information.

These are important items in the Private Limited Company Post-Incorporation Checklist and part of your ROC Compliance Requirements After Company Registration statutory obligation.

ON-GOING ANNUAL / PERIODIC COMPLIANCES

Although once initial compliances are completed, companies have regular obligations that need to be fulfilled.

Annual General Meeting (AGM): Within six months of the financial year-end.
Filing of Financial Statements (Form AOC-4): 30 days from AGM.
Annual Return Filing (Form MGT-7/MGT-7A): Within 60 days of AGM.
DIR-3 KYC: KYC annually for all directors.
Event-based filings: Changes in directors, capital, or office address have to be reported as soon as they happen.

Compliance on a regular basis ensures complete conformity with ROC Compliance Requirements After Company Registration and maintains your company in good standing.

CONSEQUENCES OF NON-COMPLIANCE

Failure to abide by the Private Limited Company Post-Incorporation Checklist or tardiness in fulfilling ROC Compliance Requirements After Company Registration may result in:

Penalty and late charges
Directors' disqualification
Difficulty in fund raising or opening bank accounts
Strike-off by the Registrar
Legal proceedings and loss of corporate reputation

Compliance is not only advisable—it's mandatory.

BEST PRACTICES & TIPS TO STAY COMPLIANT

1. Have a compliance calendar

2. Appoint a competent Company Secretary or consultant

3. Employ online tools for automatic alerts and filings

4. Maintain current statutory records and registers

5. Monitor MCA portal regularly for updates

6. Records every board decision and approval

7. Review your Private Limited Company Post-Incorporation Checklist quarterly

8. Conduct internal audits to ensure timely filings

9. File nil returns even if required by ROC

10. Incorporate compliance expenses in your operational budget

By following these practices, it ensures hassle-free operations and complete coverage under ROC Compliance Requirements After Company Registration.